Verify Vendors with Confidence
- Automated Bank Account Verification
- TIN Matching Verification
- OFAC & Sanctions Screening
- Fraud Prevention
- Secure Forms & Approval Workflows
Automate Risk Controls – Let's Talk!
Control Your Vendor File — From the Start
Gain confidence in the data that goes into your vendor master file with verification and onboarding systems that put you in control.
Powerful information collection, validation, and data management tools ensure only complete, verified information goes into your vendor file – while your team can easily track and approve every data point before it’s added.
Mitigate Risk and Ensure Clean Vendor Data
Mitigate risk and fraud and eliminate time-consuming, tedious manual procedures by automatically verifying bank account ownership, TINs, sanctions list screening, addresses and more. Ensure that only accurate, error-free information goes into your vendor master file.
Bank Account Verification
Validating bank account ownership is a critical part of the vendor onboarding process.
OFAC & Sanctions Screening
VendorInfo can help ensure that your organization doesn’t do business with entities on the OFAC list or other sanctions lists.
TIN Verification
New vendors that complete a Vendor Information Form at the VendorInfo portal are validated against the IRS database and numerous federal lists.
Vendor Verifications
Reduce the risk of payment fraud and compliance issues with a self-service portal that automatically collects, validates and manages supplier details.
Customized Forms
Know your vendors.
Easily collect all the information you need to onboard suppliers. Customize vendor onboarding forms for your organization to meet your business needs. Get insights that can deliver a competitive advantage and help your business grow. And do it all without forcing suppliers to change the way they work.
Secure Form Submissions
Protect sensitive documents and data.
- Reduce the risk of confidential information and banking details falling into the wrong hands.
- Securely manage forms throughout the vendor onboarding and vendor information management lifecycle.
- Ensure that only authorized users access the information they need.
- Log all actions taken during vendor onboarding.
- Seamlessly upload vendor information to your ERP application.
Protect Confidential Information
- Bank Account Details
- Tax Identification Numbers
- Social Security Numbers
- Much More!
Custom Approval Workflows
Accelerate critical processes.
Digitally route onboarding forms or changes to existing vendor details for approval based on your configurable business rules. Create multiple workflows and levels of approval. Easily collaborate on vendor management decisions. Instantly see the status of approvals and act proactively to address any bottlenecks, red flags or missing information. And track and monitor all approval actions.
Secure Vendor Inquiries
VendorInfo provides suppliers with fast visibility into the status of invoices and payments, at any time.
The VendorInfo Difference
Trusted partners.
Solutions for every organization.
We have your back.
We’re here to help.
Frequently asked questions
How do you automate supplier onboarding?
Replace emailed forms and manual data entry with a self-service portal where suppliers enter their own information, upload documents and complete tax forms, and have the system verify and route that data automatically. With VendorInfo, each submission is checked for bank account ownership, TIN match and sanctions status the moment it is entered, then sent through your approval workflow and uploaded to your ERP once approved.
What does VendorInfo's vendor onboarding include?
VendorInfo's onboarding includes customized vendor registration forms, online W-9 and W-8 completion, document retention, automated bank account ownership verification, IRS TIN matching, OFAC and sanctions screening, configurable approval workflows and upload of approved records to your ERP. Each module can be configured to your requirements.
Can vendor approval workflows be customized?
Yes. VendorInfo digitally routes new vendor forms and vendor change requests to the right approvers based on your own configurable business rules, with as many approval levels as you need. Everyone involved can see the status of a request at any time, and all approval actions are tracked and monitored.
Can we customize the forms vendors fill out?
Yes. VendorInfo's vendor onboarding forms can be customized for your organization to collect exactly the information your business requires, so suppliers complete one form online instead of exchanging documents by email. Commonly added fields include diversity status and insurance certificates.
How does VendorInfo protect sensitive vendor data?
VendorInfo collects banking and tax details through a secure portal instead of email, restricts access to authorized users and logs every action taken during vendor onboarding. That keeps bank details out of inboxes, where they can be intercepted or spoofed, and gives auditors a record of who changed what and when.
Does VendorInfo handle W-9 and W-8 forms?
Yes. Suppliers complete and sign W-9 or W-8 forms online in the VendorInfo portal, and the name and TIN on each W-9 are then checked against IRS records automatically.